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Migrate Lotus 7 to Exchange 2003

1. Prerequisites for Migrating Users to Exchange Server 2003.

Ensure that the server on which you run the Microsoft® Exchange Server 2003 Exchange Migration Wizard meets the following requirements:

  • The server is running Exchange Server 2003 Service Pack 2.
  • If you configured Connector for Lotus Notes and directory synchronization, stop the Connector for Lotus Notes service. Stopping this service is necessary if you intend on running the Exchange Migration Wizard directly on the server running Connector for Lotus Notes. Otherwise the Exchange Migration Wizard is unable to extract data from the Lotus Domino server.

  • You have installed and configured a Lotus Notes 6.x Client on Exchange Server 2003.
  • You have network connectivity to the Lotus Domino server from Exchange Server 2003.
  • You have installed Exchange Migration Wizard For Lotus Notes.
  • You have administrative permissions in Exchange Server 2003 and in Lotus Domino


2. How to Install Lotus Notes on Exchange Server 2003


  1. Insert the Lotus Notes 6 CD into the CD-ROM drive of Exchange Server 2003 or access the installation files from a network drive.
  2. At the command prompt, type cd e:\clients\w32intel where e is the drive letter for the CD-ROM drive or the network drive.
  3. Type setup.exe, and then press ENTER.
  4. On the Lotus Notes Installation Wizard Welcome page, click Next.
  5. On the License Agreement page, read the agreement. If you agree, click Yes.
  6. On the Name and Company page, fill out your name and the name of your company, and then click Next. Note: If prompted to install for All users or For me only, select For me only.
  7. On the Installation Folders page, choose the installation path to the folder where you want to install Lotus Notes, and then click Next. Note: Write down the executable directory for Lotus Notes because you must have it later when prompted to supply the location of the Notes.ini file.
  8. On the next page, select Domino Administrator, and then click Next. This installs the Lotus Domino Administrator tool, as well as the Lotus Notes Client software.
  9. On the Program Folder page, click Next.
  10. When prompted to Make Notes my default email program, click Install.
  11. After the Lotus Notes installation is complete, click Finish.

3. How to Configure the Lotus Notes Client


  1. Click Start, point to All Programs, point to Lotus Applications, and then click Lotus Notes. Because this is the first time you have run Lotus Notes, the Lotus Notes Client Configuration Wizard starts. Click Next.
  2. On the Welcome page, click Next.
  3. When prompted, type in the name you set up for the user ID for Exchange Connector for Lotus Notes and enter the name of the user’s home/mail Domino server. Select I want to connect to a Domino server. Click Next.
  4. On the How Do You Want to Connect to a Domino Server page, select Set up a connection to a local area network (LAN), and then click Next.
  5. On the Domino Server Network Information page, in the Domino server name text box, type the name of the Lotus Domino server that will act as a bridgehead between Exchange Server 2003 and Lotus Domino. In the Please provide specific network information to help locate this server dialog box, select TCP/IP. In the Server address field, type the hostname or IP address for the Domino server listed above, and then click Next. This server should be the one that you configured earlier. Trong trường hợp, hệ thống không tìm thấy ID của admin Domino, ta phải log vào máy Domino trước, vào thư mục chứa ID của admin.
  6. When asked if you want the User ID file copied to your data directory, click Yes.
  7. Type in the password for the user ID file.
  8. If prompted to set up Instant Messaging, clear the Setup instant messaging check box, and then click Next.
  9. On the Additional Services page, click Next.
  10. You will receive a message that indicates that Notes setup is complete. Click OK.
  11. Verify that the selected location is set to Office (should be displayed in the lower-right corner of the Notes client). If not, select the name displayed there and then choose the Office location.
  12. Exit Lotus Notes.


4. How to Migrate Users and Mail Databases to Exchange Server 2003.


  1. Start the Exchange Migration Wizard for Lotus Notes: Click Start, point to Programs, point to Microsoft Exchange, point to Deployment, and then click Exchange Migration Wizard for Lotus Notes.


Do not select the Migration Wizard deployment option because this does not include the Lotus Notes migration tools.

It is assumed that you are using the Exchange server that you installed the Exchange Connector for Lotus Notes and configured as described in the preceding procedures. This server is already configured with a Notes client and user ID file to access Lotus Domino.

  1. On the Exchange Server Migration Wizard Welcome page, click Next.
  2. On the Migration page, select Migrate Lotus Notes mailboxes from a Domino server, and then click Next.

Figure 1 Migrate from Domino server

  1. 4. On the Lotus Notes Mail Migration page, confirm that the relevant prerequisites have been met and click Next

Figure 2 Confirm prerequisites

  1. On the Migration Procedure page:
    1. Under Select the migration method, select One step migration (recommended).
    2. In the Path to migration files text box, type the path to which the migration files are to be temporarily copied. Ensure the hard disk drive has sufficient space to copy the mail databases for all the users you migrate. You must specify a valid folder path. Click Next.

Figure 3 Migrate to Exchange Server

  1. On the Migration Destination page, select Migrate to a computer running Exchange Server. The Server list box should now show the name of the Exchange server where the Exchange Connector was installed. in the Information store list box, select the appropriate mailbox store. The default information store settings is Mailbox Store. Click Next.

Figure 4 Migration Destination

  1. On the Access Information page:
    1. In the Notes.ini file text box, type the path to the Notes.ini file on the local hard disk drive (including the filename). Typically, this path is x:\program files\lotus\notes\notes.ini, where x is the drive letter for your hard disk drive on which Lotus Notes is installed.
    2. In the User.ID file text box, type the name of the Notes user ID file that the Exchange Migration Wizard for Lotus Notes will use to access the Domino server. The Notes user ID you specify must have access to each user’s Lotus Domino mailbox. It is recommended that you implement the same Notes user ID earlier configured for use by Exchange Connector for Lotus Notes.
    3. In the Password text box, type the password (if there is one) for the Lotus Notes user ID used by Exchange Connector for Lotus Notes. Click Next.

Figure 5 Path to Notes.INI

  1. On the Hierarchical Name page, select the name of the Lotus Domino server (with certifier information) from which you will migrate users. This information is populated from the Notes.ini file that you specified during the previous step. Click Next.

Figure 6 Hierarchical Name page

  1. On the Migration Information page, you should accept the defaults.

However, if you do not want to accept the defaults, you can change the following options:

  • The Information to create mailboxes check box. When selected, this option creates a new mailbox for users migrated from Lotus Domino to Exchange.
  • The Personal e-mail messages check box. When selected, this option migrates the user’s mail that is stored on the Lotus Domino server to the Exchange server. You can either select All to migrate all of the user’s mail, or select Dated from to specify a date range of messages to migrate.
  • The Schedule information check box. When selected, this option migrates the user’s schedule information to Exchange. You can either select All to migrate all of the user’s schedule information, or select Dated from to specify a date range of schedule information to migrate.

Note: Any meeting requests in users’ inboxes that have not been accepted are migrated as text messages. Users must manually add these meetings to their calendars. Before you complete the migration, ensure that users accept any outstanding meeting requests.

  • Under Specify how to convert Notes DocLinks, select the format that the Exchange Migration Wizard for Lotus Notes uses to convert Lotus Notes document links:
    • OLE This format is represented by an icon in the Exchange message. When the user clicks the icon, Lotus Notes launches and the document link works as usual, provided the ID file that is being used has access to the document (Lotus Notes must be installed on the client).
    • RTF The document is converted to an RTF attachment. Because this attachment is a copy of the data from the actual Lotus Notes document, users are not able to edit the document.
    • URL This format converts the link to a URL. Clicking the URL launches the default Web browser, which tries to access the Domino server to which the link points. (The user still requires a Lotus Notes name, password, and license to access the document, unless anonymous authentication is allowed.) Click Next.

Figure 7 Migration Information options

  1. On the Account Migration page, select the Lotus Notes users you want to migrate to Exchange. The Notes user ID used by the Exchange Migration Wizard for Lotus Notes must have access to the mail database for each selected user in order to migrate doclinks. Click Select All to select all users, or press CTRL and select users individually. Click Next.
  2. On the Container For New Windows Accounts page, select the Active Directory® directory service container to which users will be migrated. The Exchange Migration Wizard for Lotus Notes creates a new Active Directory account for each user in the specified container. Click Options.

Figure 8 Active Directory container

  1. On the Account Options page, select Generate random password, and then make sure the User must change password at next logon check box. This option generates a random strong password for each user, which is stored in the Accounts.Password file in the \Program Files\Exchsrvr\Bin directory on the server running Exchange Server 2003. Alternatively, you can select other advanced options on this page, such as whether to create disabled user accounts that point to actual accounts in a different domain. For the purposes of this procedure, it is assumed that you are not selecting these other options. Click OK, and then click Next.
  2. On the Windows Account Creation And Association page, you see a list of all the user accounts that will be created. In some instances, these are new accounts, but they might also be updates to existing accounts. For example, when you configured coexistence with Lotus Domino, you might have decided to create disabled Windows accounts for each Lotus Notes user. These disabled accounts appear for each corresponding user migrating from Lotus Notes. Lotus Notes users are matched with Exchange accounts based on their e-mail addresses. Verify that the accounts are matched correctly. If they are not, you can find the correct account using the Find Existing Account option. You can also choose to create a new account, using the Create New Account option. After you finalize the account list, click Next.

Figure 9 Account creation


This figure shows an example of Lotus Notes users who had enabled Windows accounts resulting from Exchange Server 2003 and Lotus Domino coexistence. When these users are migrated, the accounts are matched to the users’ e-mail addresses, and then the users’ Lotus Notes messaging data is imported to the users’ Exchange mailboxes. If you created disabled Windows accounts through directory synchronization, you must enable the user accounts in Active Directory Users and Computers after migration occurs to enable users to log on to the Windows domain.

  1. The Exchange Migration Wizard for Lotus Notes extracts the data from the Lotus Domino server and then imports it into Exchange Server 2003 and Active Directory. Migration can take some time, depending on the number of users and messages that are migrated, the speed of the server, network latency and other factors. On the Migration Process page, verify that the migration process proceeds normally, and when the process completes, click Finish.
  2. In the Exchange Migration Wizard for Lotus Notes dialog box that informs you that the migration is complete, click OK.

5. How to Check the Migration Log.

  1. On the Exchange server that performed the migration, click Start, point to Programs, point to Administrative Tools, and then click Event Viewer.
  2. Click Application.
  3. Look for event log messages with the source MSExchangeNotesMig. Double-click the message to view it. Use the up and down arrows to scroll through the message.
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